About This Role

We are recruiting for a full-time People Operations Co-ordinator (Talent Attraction & Quality Copliance) role. Autism Initiatives is committed to working in partnership with the people we support, their families, commissioners and others to provide a personalised, autism specialist service that makes a positive difference to the lives of people on the autism spectrum.
All staff are expected to:
• Work in the context of Autism Initiatives’ Vision, Mission and Philosophy and use our ‘Five Point Star’ approach to support people in achieving their goals.
• Work to develop their abilities in line with the Autism Initiatives Competency Framework.
• Recognise the strengths and abilities of the people who access our services and support our shared belief in lifelong learning.
• Adhere to the Autism Initiatives’ Code of Conduct, showing a high degree of professionalism, resilience, and a willingness to remain committed during particularly demanding times.
• Observe all legal and procedural requirements in relation to data management and confidentiality e.g. adherence to GDPR (General Data Protection Regulation) and internal data management policies
• Adhere to all safeguarding requirements and any procedures aimed at the protection of adults at risk.

Purpose of job
Ensuring safe recruitment practices and compliance with legislative, best practice and regulatory requirements and standards in Northern Ireland.
To lead local recruitment campaigns, systems and improvement projects (i.e. ATS, Docusign, HR Systems), ensuring we provide an exceptional end-to-end candidate experience.
Overseeing the organising and participation in recruitment campaigns and events and acting as a lead on specific projects such as graduate/student recruitment, promoting Autism Initiatives as an employer of choice.
Providing advice and guidance in all aspects of Talent Attraction, Recruitment Quality and Compliance.

Main duties and responsibilities
Safe recruitment compliance:
• Working with the HR team, leading the recruitment process end to end; including management of recruitment exercises and applications.
• Review of current recruitment practices, recommending improvements and efficiencies, as required.
• Coach and mentor new members of the team, to develop their understanding and knowledge on completing safe and fair recruitment practices and checks.
• Provide Recruitment and Selection training, advice and guidance to recruiting managers.
• Develop relevant guidance and ensure the team follow the appropriate procedures.
• Conduct spot checks of pre-employment files, ensuring our continued compliance. Address any issues that arise from these checks, to support team understanding and continued professional development.
• Provide advice and guidance on best practice relating to recruitment and pre-employment checks, in line with the applicable regulatory bodies’ requirements.
• Lead on updating Recruitment related training and procedures as required, to ensure they are fit for purpose and reflective of current best practice.
• Lead on queries relating to employment; ensuring due diligence is conducted safely and fairly.
Recruitment and Pre-employment compliance:
• Action vacancy requests, update and upload current vacancies to a range of advertising sites, ensuring accuracy at all times.
• To engage prospective candidates from expression of interest in order that we encourage applications and support our recruitment efforts.
• To be a key point of contact for Managers with regards to recruitment and provide updates as required from advert to appointment.
• Accurate inputting and checking of data for the HR/Finance systems.
• Ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies and local authority contracts.
• To produce and distribute accurate recruitment reports via the ATS, to support trend evaluation.
• Assist with and oversight for ensuring recruitment due diligence and pre-employment checks in a timely manner and implement successful solutions to resolve any delays in the pre-employment process.
• Review areas of risk within the pre-employment process and highlight these to the HR Adviser. Highlight any trends in reasons for delays and contribute to the strategy to overcome these trends/risks.

Essential Criteria:
• Working knowledge in HR related role / function.
• Proven ability and relevant experience in a recruitment role, demonstrating good judgement and decision-making skills, with a pragmatic and creative approach to problem solving.
• Working knowledge of current legislation in relation to end to end recruitment.
• Knowledge of recruitment regulations and Right to Work legal compliance.
• Develop, establish and maintain effective working relationships with internal and external stakeholders.
• High level communication skills, together with written communication skills for letters and report writing.
• Ability to use relevant IT (including MS Excel and databases) to analyse and interpret data and regularly report on information gathered to continually develop delivery.
• Able to work effectively under pressure, plan, prioritise and meet sometimes conflicting deadlines.
• Respect, maintain and understand the importance of maintaining confidentiality.
• Proactive, professional and adaptable to changing organisational needs.

• Must have a full UK driving licence for a minimum of one year. 

*Please note that all interviews for this position will be conducted in person at our head office - Office 1 & 2, Linden House, Beechill Business Park, 96 Beechill Road, Newtownbreda, Belfast, BT8 7QN*

Autism Initiatives are an Equal Opportunities employer.  We are committed to Equality, Diversity and Inclusion in employment and service delivery.

Please note this post is subject to an enhanced check by Access NI. Those on the barred list, need not apply.

We welcome applications from all suitably qualified applicants, however, we particularly welcome male applicants and also those from a Protestant community background as these cohorts are currently under-represented.

Registered Charity No: XR72211, NIC 104641.

Currently we are unable to provide Sponsorship or take over Sponsorship of an employment Visa.

Benefits of working with us

​In addition to competitive pay rates, a contributory pension, and generous holiday entitlements, you’ll have access to a range of additional benefits designed to recognise and reward the exceptional support our staff provide.

Some benefits are available immediately, while others are awarded over time to recognise loyalty, dedication, and long service. Please note that benefits may vary by role, location, and length of service. Full details of your benefits package will be available once you join.

Below is an overview of some of the benefits you may be eligible for:

• Monthly staff cash prize draw
• Your birthday off work every year
• Medicash health scheme (including reimbursement for medical costs, gym discounts, and more)
• Employee Assistance Programme – free expert support on childcare, probate, money management, and work–life balance
• Additional paid holidays after 1, 2, and 3 years of service
• Extra paid holidays for milestone service years
• Financial wellbeing programme offering flexible access to pay
• Cycle to Work scheme
• Career break scheme

Wagestream financial planning and support app – access earnings before payday, set up savings, and manage your finances

Before you start

Before starting your application, it is recommended that you prepare the following information:

• Your qualification and education history, including any professional memberships
• Details of your current employment and full previous employment history
• Contact details for two referees (the first must be your current employer). Please note that referees will only be contacted after an offer of employment has been accepted and with your permission

You are strongly encouraged to read all supporting documents available in the Document Section, including the Job Description and Person Specification. These resources will help you identify the key skills and experience required for the role.

When completing your application, it is essential that you clearly demonstrate how you meet the essential criteria. Use your own words to describe your skills, knowledge, and experience, as applications that do not evidence this may not be shortlisted.

While AI tools can be helpful for generating ideas, your application should reflect your own thinking, experience, and values. We are interested in understanding your personal contributions and achievements. Applications that appear to rely heavily on AI-generated content may not be progressed.